Getting Started

Participant Registration & Manuscript Submission

A step-by-step guide to completing your conference registration and submitting your research manuscript. Follow each step in order to ensure a smooth process.

Participant Registration Manuscript Submission

Guide A

Participant Registration

How to register, choose a category, pay your invoice, and complete attendance confirmation.

Guide B

Manuscript Submission

How to submit, go through peer review, upload revisions, pay, and deliver your camera-ready files.

Process Overview

Participant Registration Flow

Registration follows five main stages, from account creation through payment verification.

1 Create Account

2 Verify Email

3 Register

4 Pay Invoice

5 Confirmed

Before you begin

What to prepare

An active email address for account verification.
Your institutional affiliation details.
Confirm that the target conference is open for registration.
One account can register for multiple conferences.

Step 1 Create an Account

One-time setup

Register a new account through the Register page. Provide your full name, email, password, and institutional details.

Open the Register page from the top-right navigation.
Enter your full name, active email address, and a password.
Complete your affiliation / institution and country fields.
Click Register — a verification email will be sent to your inbox.

Skip this step if you already have an account.

Step 2 Verify Your Email

Required

Check your inbox and click the verification link before accessing any registration features.

Open the email sent by the system (check your Spam folder if it does not appear).
Click the Verify Email Address link.
Once verified, log back in to access your dashboard.

The verification link is valid for 60 minutes. Use the Resend button if it has expired.

Step 3 Register as a Participant

Core step

Navigate to My Participants and click Become a New Participant.

From the dashboard, open the Participants menu.
Click Become a New Participant.
Select the Conference you wish to attend.
Choose your Participant Category (e.g. Presenter, Listener, etc.).
Check "I am willing to be a reviewer" if you are interested in reviewing papers.
Click Finalize Application → review the summary → click Confirm & Submit.

After submission, the system automatically generates an invoice for your registration.

Step 4 Pay Your Invoice

Payment

An invoice is generated automatically after a successful registration. Complete the payment through your preferred method.

Open the Invoices menu from your dashboard.
Select the invoice with a Pending status.
Click Proceed to Payment to pay via payment gateway (Xendit), or
Click Upload Payment Proof for manual bank transfer payment.
Upload your proof of transfer if using the manual method.

Expired invoices cannot be paid. Contact the organizing committee if you encounter issues.

Step 5 Await Payment Verification

Committee action

The committee will verify your payment. Your invoice status will change to Paid once confirmed.

Monitor your invoice status under the Invoices menu.
Status will update: Pending → Paid after verification.
A confirmation notification will be sent to your email.
Your registration is complete once the status shows Paid.

Manual payment verification typically takes up to 1×24 business hours.

Guide B

Manuscript Submission Guide

Learn how to submit a paper, navigate peer review, and deliver your final camera-ready files.

Jump to Submission Guide

Process Overview

Manuscript Submission Flow

A submitted manuscript passes through several stages from initial upload to camera-ready delivery.

1 Submit

2 Initial Review

3 Peer Review

4 Revision

5 Payment

6 Final Data

Manuscript requirements

File preparation

Initial manuscript format: .docx
File must be fully anonymous — remove all author identifiers.
Abstract: maximum 250 words, written in English.
Title must use Capitalize Each Word formatting.
Final package: camera-ready file, Turnitin report, proofreading evidence.

Step 1 Create a New Submission

Starting point

Go to the Submissions menu and click Create New Submission.

From the dashboard, navigate to Submissions → Create New Submission.
Select the Conference and the appropriate Category.
Add all author details — name, email, affiliation, and country. Multiple authors are supported.
Enter the manuscript Title and Abstract.
Choose the relevant Research Topic.
Upload the anonymous manuscript in .docx format.
Click Submit Manuscript to finalize.

Conference and category cannot be changed after the submission is created. Please verify your selection carefully.

Step 2 Initial Review by the Editor

Editor action

The editor performs a formal compliance check before the manuscript enters the peer review stage.

Monitor your submission status on the submission detail page.
Status changes: Submitted → Under Initial Review.
The editor may accept or reject the manuscript at this stage.
A notification email is sent once the initial decision is made.

Rejection at this stage is typically due to scope or formatting non-compliance. Contact the committee for clarification.

Step 3 Scientific Peer Review (Double-Blind)

Reviewer action

The manuscript is assigned to reviewers for scientific evaluation using a double-blind review process.

Status changes: Under Review.
Reviewers evaluate the manuscript anonymously — author identities are not disclosed.
Possible decisions: Accept, Minor Revision, Major Revision, or Reject.
Review feedback is available in the Discussion tab on the submission page.

Author identities must not appear anywhere in the manuscript file. The platform uses a double-blind review process.

Step 4 Upload Revision (if required)

Conditional

If the reviewer requests revisions, an Upload Revision button will appear on the submission page.

Status changes: Revision Required.
Open the submission detail page and click Upload Revision.
Upload the revised manuscript with all requested changes applied.
Upload a Response Letter (optional but strongly recommended) addressing each reviewer comment.
Add a Revision Note summarizing the key changes made.
Click Submit Revision.

This step may repeat if the reviewer requests more than one round of revisions.

Step 5 Submission Invoice Payment

Payment

Once the manuscript is accepted, the system generates an invoice. Complete the payment to proceed.

Status changes: Accepted — Awaiting Payment.
On the submission page, click the Invoice button.
Choose a payment method: payment gateway (Xendit) or manual bank transfer.
For manual transfer, upload your proof of payment through the invoice page.
Wait for committee confirmation.

The submission invoice is separate from the participant registration invoice.

Step 6 Upload Final Data (Camera-Ready)

Final step

After payment is confirmed, upload the complete final data package required for publication.

Open the submission detail page and click Upload Final Data.
Upload the Final Manuscript (camera-ready version).
Upload the Turnitin Report (plagiarism check result).
Upload the Proofreading Evidence.
Click Save Final Data.
The editor will perform a final check before proceeding to publication.

You do not need to re-upload all files if only one has changed.

Submitted

Manuscript received. Awaiting initial review by the editor.

Under Initial Review

Editor is checking formal compliance of the manuscript.

Under Review

Manuscript is being evaluated by assigned peer reviewers.

Revision Required

Reviewer has requested changes. Upload your revision from the submission page.

Accepted

Manuscript accepted. Proceed to invoice payment.

Rejected

Manuscript not accepted. Contact the committee for further information.

Awaiting Payment

Pending payment of the submission invoice.

Final Data Required

Payment confirmed. Upload the camera-ready data package.

Need assistance?

Having trouble with the registration or submission process?

Contact the organizing committee of your conference directly, or reach out to us for general platform questions.

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